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The following information is provided in an effort to answer the most frequently asked questions. Please contact the Hall Manager (330-562-8519, ext 402 or through this website) for clarification or additional information.
A Rental Contract will be prepared for the Lessee. The Contract must be signed and returned with the deposit within 30 days in order to secure the space and the date.
OLPH Parishioners may reserve the Parish Center at any time prior to an event. Parishioner privileges apply only to the immediate family of a registered, active parishioner. Non-parishioners may reserve the Parish Center no more than one calendar year (365 days) prior to the event.
Deposits, Payment, Changes and Refunds: A deposit is due with the signed contract at time of reservation. The reservation is not considered confirmed until the deposit and the signed contract have been received. Balance is due no later than 30 days before the day of the event. In case of cancellation, a refund of the total deposit will be made only if the Hall is rented by another party for the same date and time. Other requests for refunds will be considered on a case-by-case basis. The Event Date may be changed for a fee of $100.
Damage/Cleaning Fee: This refundable fee is required with final payment. The fee will be returned to the Lessee one week following the event less any amount needed to remedy a deficient situation. If, in the judgment of the Lessor, damages have occurred, all or a portion of the Damage/Cleaning Deposit will be retained. Lessor shall be the sole judge of damages and amount of deposit to be retained
Security Guard Fee: Security is required for all functions in the Main Hall, except with approval of the Hall Manger. OLPH will make arrangements through the Aurora Police Department but the Lessee is responsible for the fee.
Parking: OLPH must have exclusive use of the parking lot during Mass times.
Sunday-7 AM through 1:30 PM
Saturday-4 PM through 6:30 PM
Your guests should not arrive during these times.
All persons (cars) must leave the premises within 30 minutes of the end of the event or a loss of security deposit may result.
If, at the end of the event, a guest is impaired and cannot drive, their car must be moved to the north end of the parking lot (by the woods) so as not to interfere with parishioners arriving for Mass.
Caterers and other deliveries can be made through the back access of the building.
Deliveries: Any and all deliveries must be coordinated through the Hall Rental Manager. Deliveries can be accepted on Friday between 9:30 AM and 3:00 PM, unless special arrangements are made with the Hall Manager.
Catering Services: We do not have an on-site caterer. The caterer you choose must provide a copy of their Food Service License, Workers’ Compensation and a Certificate of Liability prior to the event. Food Service License must be a Level 4 Category. Documentation must be provided to the Hall Manager. Failure to provide documentation will result in .denial of access to the facilities.
Bartenders/Alcohol: Only Professional Bartenders may be used. Friends and family are not permitted to act as bartenders. The Hall Manager will determine the time the bar must be closed (usually 30 minutes before the music is to end). "Last Call" must be made 15 minutes prior to closing of the bar. Lessee accepts all responsibility of both intentional and unintentional actions caused by his guests as a result of alcoholic beverages consumption in retard to the scheduled event. It is the Lessee’s responsibility to monitor Lessee’s guests in regard to consumption and to give specific direction to the Bartender(s) for the purpose of his/her guests’ safety. Underage drinking is strictly prohibited.
Musicians/DJ’s: For a Saturday event, there may be no testing or practice or music of any kind before 6 PM (after 5 PM Mass) The music must end no later than the time designated as the end of the event. All property must be removed no later than 30 minutes after the end of the event or loss of Damage/Cleaning Deposit will result to the Lessee.
Decorations: No decorations may be fixed to any wall, window, or door of the building. Please see Hall Rental Manager for details. No helium balloons are permitted. Items that will not scratch paint may be secured to the pipe railings. Any decorations that can damage the vacuum equipment (long streamers) must be picked up manually before the end of the event. Candles may be used in decorations but must be in a container or vessel that will prevent the candle(s) from falling and causing a fire. All decorations must be removed after the event.
CHILDREN MUST BE SUPERVISED BY AN ADULT AT ALL TIMES and are not allowed in the office/stairway/entranceway areas, without an adult. Children are not permitted on the upper level at any time.
Smoking/Illegal Substances: Smoking is not permitted inside the building or in any non-designated area. If anyone is found smoking, the Lessee’s Damage/Cleaning Deposit will be forfeited. Controled Substances/Illegal Drugs are prohibited on parish grounds. Anyone caught with an illegal substance will be removed from the premises by the Security detail.
RULES REGARDING KITCHEN PRIVILEGES
All items, appliances, dishes, cookware, etc. in the cupboards and the room behind the kitchen are for church functions only and are not to be used for private events.
.Prior to Event
OLPH will setup and arrange the tables and chairs and the dance floor if it is included. Lessee must provide the Hall Manager a diagram of the desired layout at least one week before the event.
You may have access to the kitchen and banquet facilities no more than four (4) hours prior to the start of the function. If additional time is needed and scheduling permits, there will be an additional charge of $15 per hour billed to the Lessee or deducted from the Damage/Cleaning Fee. This includes prior decoration and setup.
During the Event
All food must be prepared and distributed from non-carpeted areas. That includes only the kitchen and the room behind the kitchen. No meeting rooms may be used for preparation or distribution of food.
After the Event
You must provide your own receptacles for leftover food, i.e., foil, plastic wrap etc.
The kitchen and rear storage room must be returned to the same level of cleanliness that they were found in prior to your function.
All appliances (stove, oven, warmers, and dishwasher, sinks) must be turned off and wiped clean. Spills must be cleaned from inside oven, warming cabinet and refrigerator
The garbage disposal must be run and cleared.
The catch drain in the bottom of the dishwasher must be rinsed.
Floors must be swept and mopped. Mop and broom are in the rear storage room
No food or beverage may be left in the refrigerator following your event. Anything left behind will be discarded
All garbage must be bagged and removed from the kitchen to the outside dumpster. All cardboard boxes must be broken down for recycling.
All equipment must be removed from the premises immediately following the event. Other arrangements must be made with the Hall Manager
All caterers and staff must vacate the premises one hour after close of the event.
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